|
On this Page...
2012 Special Events Calendar
2011 Special Events Calendar
Definition of a Special Event
Special Events Permit Process
Special Events Resource Guide
Special Events Accessibility Checklist
Comprehensive Special Events Report
Special Events Financial Report
Special Events and Cultural Amenities Fund
2012 Special Events Calendar
The City of Naperville is now accepting applications for the 2012 Special Events Calendar. All new major events (ie. those requiring street closures and city services) must submit a Special Event Permit Application by Tuesday, November 1, 2012.
Since the city's Special Events Calendar was closed in 2011, all new event requests for 2012 will be considered and accepted if the calendar and staffing requirements permit. Following is the Special Event Permit application:
2011 Special Events Calendar
On November 16, 2010, the Naperville City Council approved the 2011 Special Events Calendar and officially designated the calendar as closed to all new major special event requests. A major event is defined as an event that requires street closures, the implementation of no parking/tow zones, or the use of city staff.
Event organizers may still submit a request for a new major event, however all requests will be placed on a waiting list for consideration in 2012.
Following is the official Special Events Calendar for 2011:
Definition of a Special Event
- All outdoor events held on city property, i.e. street, sidewalk, park, etc., and/or deemed to significantly impact the city are considered special events.
- An event that requests any of the following actions, which must be approved by City Council, will be considered a special event:
- Events requiring street closures (with the exception of block parties).
- Events that require the closure of parking facilities and/or the use of city-owned property.
- Events that require the posting of "No Parking, Tow Zones."
Special Events Permit Process
If your special event meets the criteria above, the event must be registered with the City of Naperville.
All event organizers interested in hosting a special event in Naperville must submit the completed registration form to the Special Events/Public Information Coordinator at a minimum of 120 days prior to the event.
The City of Naperville currently has a waiting list for all new major events (ie. events requiring street closures, no parking/tow zones, or the use of city staff). New event requests will considered for the 2012 Special Events Calendar if an opening occurs.
Special Events Resource Guide
To assist in planning special events, the city developed the Special Events Resource Guide. The guide, which will be updated periodically, provides event organizers with the information necessary to meet the City of Naperville's requirements to ensure a safe and enjoyable experience for residents and visitors alike.
Special Events Accessibility Checklist
The City of Naperville strives to ensure that individuals with disabilities have equal opportunities to access and enjoy special events held in Naperville. As part of the City of Naperville Special Events Resources Guide, this checklist helps determine if a special event is accessible.
All indoor and outdoor sites for special events must be accessible to persons with disabilities. In planning an event, it is advisable to review the American’s with Disabilities Act and the Illinois Accessibility Code.
Always remember that when planning your event, persons who may attend the event are often unfamiliar with local directions, resources, and services. The city’s ADA webpage, www.naperville.il.us/ada.aspx, is a good resource for event organizers to utilize when planning a special event.
Comprehensive Special Events Report
The goal of the City of Naperville’s Comprehensive Special Event Report was to provide the City Council with an overview of the current state of special events, as well as a recommendation on the city’s future management of special events.
The project was initiated by a request from the City Council at its July 15, 2008 meeting to review the city’s current list of special events that require road closures, no parking/tow zones and other city services. At this meeting, the Council also requested an overview of the charities or organizations benefiting from these events, as well as the number of Naperville residents who participate in the two annual triathlons.
The report was presented to the Council on December 19, 2008. At this meeting, the City Council voted to accept the report.
Special Events Financial Report
City staff created the Special Events Financial Report to provide clarity and consistency in the city's financial processes (budgeting, billing and reporting) for special events. The project consisted of five main tasks,
including:
- Developing consistent guidelines for chargeable city services.
- Developing department rate sheets, which provide labor, material and vehicle cost information.
- Developing worksheets that outline department line items and costs for each special event.
- Developing the FY11 cost estimates and budgets for city services for special events.
- Establishing a financial process
The report was presented to the City Council in March 2010 for use during the Special Events and Cultural Amenities Fund Workship. Following is the report:
Special Events and Cultural Amenities Grant
The City of Naperville encourages celebrations of community and cultural opportunities that focus on the heritage, diversity and character of the city. In support of these activities, the City of Naperville offers funds for the purpose of aiding eligible organizations in providing new and continued cultural experiences.
For more information about the Special Events and Cultural Amenities Fund, click here.
|